Requests for the Mayor and Councillors

Certificates of Congratulations

Certificates of congratulations are custom certificates for use by the Mayor or Councillors to recognize special events and achievements in the community. Certificates are often presented to people and organizations on reaching a significant milestone in their life or history - an anniversary, birthdays for persons celebrating 65th birthdays and older, outstanding athletes, businesses on official openings, etc. Use our online form to request a Certificate of Congratulations.

Invite the Mayor to an Event

Due to the number of invitations the Mayor receives, please send your invitation at least six to eight weeks in advance of your event. Requests can be made through the online form to invite the Mayor to an event or by mailing a request to The Office of the Mayor.

Once the invitation is reviewed, you will receive confirmation if the Mayor and/or Councillor(s) can attend.

If the Mayor is not available, you can request your invitation be sent to the Deputy Mayor or another member of City Council to attend on the Mayor's behalf.

Letters of Recognition

The Mayor acknowledges achievement or outstanding community work by citizens or organizations with a letter in an appropriate form of recognition. A monitoring program to identify outstanding citizens is in place but often persons in the community will write to request a letter for a deserving person or group. Use our online form to request a Letter of Recognition.

Letters of Support

Letters of Support are provided to Council for their consideration.

Please make a letter of support request at least one (1) month in advance of a Council Meeting.  All requests shall contain the following: 

• A brief statement in support of the letter of support; and
• A draft of the wording for the letter of support. 

Proclamations

Requests for proclamations declaring special days, weeks, or months for community-based organizations, campaigns, or programs can be made to Council. Declaration of proclamations is at the discretion of Council and requests should come from charitable or non-profit registered societies for a proclamation that will support improvement of the community through educational/awareness programs, charitable fund-raising, or similar activities.

Please make proclamation requests at least thirty (30) days in advance of the requested day/week/month. This will allow sufficient time for Council to consider the request at a Council Meeting and for signing to be arranged if the proclamation is approved. All proclamation requests should contain the following information: 

• A draft of the wording for the proclamation;
• A brief statement in support of the proclamation; and
• An indication of whether you would like to invite the Mayor to sign the proclamation at a specific time and/or location (please note, the applicant would be responsible for arranging any publicity or media coverage). 

Use our online form to request a Proclamation.

Mayor's Messages

Mayor's messages are short greetings usually written for publication in programs or booklets by organizers of community events or conferences. They are signed by the Mayor and can include his picture if requested. Use our online form to request a Mayor's Message.

Meeting with the Mayor

If you would like to request a meeting with the Mayor, please forward a request to the Mayor's Office. All requests must be received in writing through the online Meeting with the Mayor request form or by mailing a request to The Office of the Mayor.